The Contracts area, as a strategic service area has, among its main functions, to support the users in catering to their needs, performing third-party service processes through bids or price contests, objectively assessing them through committees, to select the best technical-economical alternative in the market, with ensures a sustained contract, a safe and efficient operation that represents making economies in its performance.

It manages the operation of signed contracts applying control procedures to minimize contracting risks and checking the compliance with contract, employer and tributary obligations. Within cost administration, it makes cost-benefit justification assessments and negotiates the rates under the “win-win” equity principles.

Bids:

Strategic partners selection processes are made by applying objective and technical criteria. The evaluation of the bids is oriented from administrative, technical and economical aspects. Representatives of the area requesting the services and representatives of the Contracts area form the assessing committee; eventually, when the committee so deems it convenient, it calls other members. Once the evaluation is completed and approved, the Contracts area notifies the wining party and thanks the other candidates for their participation.

Audits:

These are meant to objectively verify under established formats, the timely compliance with contractual, employer’s and tributary obligations,

Programmed audits are made on the basis of an annual programming, with a minimal frequency of 02 times per year and the non-programmed ones, when it is considered necessary.

Observations that are found must be solved within the established terms; iterative non-compliance may cause the termination of the contractual bond.


Controls:

Attendance records are kept daily of the number of personnel of strategic partners in order to avoid exceeding twenty-one days of continuous stay in our premises.

A control system has been established which prevents Strategic Partners’ personnel from :Sentering our operational areas without having an updated At-Risk Work Supplementary Insurance Policy as required by law.

For strategic partners’ personnel and visitors in the mine site, the demand has been established for them to get insurance for medical care, so they are covered by in case of any illness.